Answers to frequently asked questions (FAQ)

Lexroom is a generative artificial intelligence platform designed specifically for the legal sector. It supports lawyers and jurists in legal research, in document analysis and in the drafting of opinions and acts, integrating databases of institutional sources with the possibility of creating secure private libraries.

Unlike traditional keyword-based databases, Lexroom allows you to search in natural language. You can ask complex questions as if you were speaking to a colleague, and the system will identify the semantically relevant sources (legislation, case law, practice) to provide you with an articulated answer.

Lexroom is designed for legal professionals in companies or law firms. The platform has been developed to optimize legal research activities, saving precious time and leaving users the freedom to focus on the most value-added activities.

Lexroom is designed to eliminate the hallucinations typical of generalist AI models. The software works exclusively on verified and updated sources (Court of Cassation, Council of State, EU legislation, etc.) and each response includes specific citations and direct links to official documents to allow immediate control by the professional.

Lexroom currently offers specialized modules in different areas, including:

• Banking and Insurance
• Work
• Civile
• Corporate
• Famiglia
• Tributary
• Intellectual Property
• Administrative
• Privacy and Data Protection
• Penal
• Consumer Law
• Real Estate
• Business Crisis
• sporty
• Compliance

Each module has been developed in collaboration with excellent partner law firms. For example, the Privacy law module was created with the support of the Gianni Origoni firm and the Consumer Law module with Osborne Clarke.

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It is a feature that allows you to upload your documents (acts, contracts, study records, doctrine) in a reserved area. You can query your files, compare clauses and summarize complex documents in total security, without them being shared externally.

No. Lexroom guarantees that the documents uploaded to the private library and the questions asked by users They are never used for training global language models. The data remains segregated and protected within the user's account.

Yes, Lexroom is an Italian company based in Milan and strictly complies with European security protocols. All data is processed in compliance with the GDPR and hosted on secure servers with advanced data security policies.

Absolutely not. Lexroom is a enhanced assistant which speeds up the research and drafting phases (saving up to 70% of the time), but the final control and professional responsibility always remain with the lawyer.

It is possible to request a personalized demo directly from the official website www.lexroom.ai. During the demo, an expert will show you how to integrate the tool into your daily workflow and you can ask him as many questions as you deem necessary.

The price of Lexroom depends on the type of service chosen and the number of accounts activated. We offer flexible plans adapted to the different needs of all customers. For detailed and personalized information, we invite you to schedule a demo through our website.

Yes, Lexroom has numerous active agreements with the main Bar Associations in Italy (e.g. Milan, Turin, Rome, etc.) that provide exclusive discounts on the subscription for members.

Lexroom Enterprise allows you to customize our artificial intelligence engine with your specific area of expertise, integrating proprietary documentation into your database for a truly tailored experience.

Security and Segregation:

• ‍Libreria Privata It allows you to leverage the full power of our AI on your law firm's or department's internal knowledge. You can upload your documents (deeds, contracts, previous opinions) and get answers based solely on your data.
• Security and Segregation: Every uploaded file is kept in an environment private, segregated and secure. Your data is never shared or used to train public models.
• Direct Upload: You can upload your documents (acts, contracts, previous opinions) and get answers based solely on your data.

Lexroom has a custom clause feature that transforms your instructions into precise and technical legal language.

• Tailoring: Generate tailor-made clauses in a few seconds starting from simple indications.Total Control:
• Total Control: The AI proposes the structure, but you keep complete control over every single word, being able to refine the text until you get the perfect result for your practice.

Yes. Lexroom supports legal professionals on an international scale and is currently available with specific forms and dedicated databases for Germany And the Spain.

Certainly. Lexroom is designed for collaboration. It is possible to configure logins for more team members, allowing law firms and corporate legal offices to share workflows, while maintaining secure access management through Single Sign-On (SSO).

Lexroom aggregates a vast database of institutional sources that includes:

• Regulations: National (primary and secondary) and European.
• Jurisprudence: Judgments on merit, legitimacy and European courts.Practices and Circulars:
• Practices and Circulars: The platform actively includes circulars, inquiries, and measures from independent authorities (e.g., the Italian Data Protection Authority, the Italian Antitrust Authority, etc.), ensuring a comprehensive view of administrative guidelines.

No, the doctrine is not included in Lexroom's sources for copyright reasons. However, each user can upload to their private library the doctrinal material they are legitimately in possession of. Once the documents have been added, you can select the option to work specifically on those materials, thus integrating them into your activities within the platform.

Lexroom doesn't just provide answers, but tests (Evidence). For each opinion or research generated, you will find specific references to the sources. With a single click, you can download complete original materials: full judgments, legal texts and official documents are always at your disposal for immediate verification.

Safety is Lexroom's fundamental pillar. We protect your work following the highest international standards:

• Certifications and Compliance: Lexroom is ISO 27001 certificate and is fully compliant with GDPR And to the new AI Act European.
• Zero Training Policy: The documents and information you upload are protected and They are never used to train our artificial intelligence models.
• Zero Retention Policy: Your documents are not stored permanently, ensuring absolute confidentiality.Secure Access:
• Secure Access: Simplified and secure access management via SSO (Single Sign-On).

We only collect contact data and professional information, such as name, surname, e-mail, telephone number, company, role and area of expertise.

In compliance with the principles of proportionality and necessity, the data are not kept for periods longer than those essential for the achievement of the purposes indicated above and therefore for the diligent performance of activities, in particular:

• the data provided by the User are kept for the time necessary for the execution of the contract and, in any case, up to 10 years, the ordinary limitation period pursuant to art. 2946 of the Civil Code;
• browsing data is kept for one year in order to obtain feedback on the UX, on the functionality of the platform and to track the trend of the use of the software over time.

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Yes, through the Private Bookstore. You can upload your study files (contracts, counterparty documents, tender documents) to question them with the power of our AI. The system will respond based solely on your data, keeping it isolated and protected in a dedicated environment.

Alternatively, you can also attach files or documents during your search/analysis without having to have them in your private library.

Yes. Thanks to semantic analysis, Lexroom is able to identify specific case law guidance, helping you to quickly map judgments that confirm or deny a particular principle of law applicable to your case.

Lexroom works with Safari, Chrome, Microsoft Edge and Brave browsers.

You can access Lexroom through our web application from computers and tablets. At this time, we don't offer a dedicated mobile app.

We use several AI providers such as, for example: OpenAI API (not ChatGPT), Google Cloud, Azure.

OpenAI API: https://openai.com/policies/api-data-usage-policies;

Microsoft: https://learn.microsoft.com/en-us/legal/cognitive-services/openai/data-privacy.

Both OpenAI and Microsoft APIs meet high privacy standards and do not use customer data (in this case Lexroom) for training their algorithms or for sharing.

On the server side, we use Google Cloud, the sub-manager is Google Ireland Ltd and the region is Western Europe.

We don't use user data for algorithm training

Lexroom for Word is a native add-in that brings Lexroom's know-how directly into Microsoft Word, so you can do drafting, searching and verifying without ever changing windows.

During drafting, you receive suggestions and immediate access to a verified database, with the aim of increasing speed and precision and maintaining terminological and regulatory consistency. The add-in is designed to reduce the friction between writing and control: the information processed by Lexroom becomes available in the document with a click, speeding up implementation and drastically reducing drafting times. So you can spend more time on more important activities such as strategy and your professional judgment.

For more information= https://marketplace.microsoft.com/es-es/product/saas/wa200009522?tab=overview

• Output quality. In the legal field, “a right answer” depends a lot on the context (branch of law, application practice, competent authority, technical lexicon,...). Each module uses one dataset per domain, so the model consults only relevant sources and reduces irrelevant outputs, interpretative conflicts and off-topic references.
• Technical requirements. Modularization makes indexing, information retrieval more effective, simplifies targeted updates and allows quality control by area.
• Practical completeness. Each module includes not only legislation and case law, but also industry practices and sources from the competent authorities (guidelines, circulars, provisions, orientations, etc.). This is essential because, in practical practice, many decisions and approaches depend on application practices and interpretations, not just the abstract law.

• Open a Word document, go to the Home tab and click on the Add-ons button to access the store.
• Select 'Other add-ons'. Search for 'Lexroom' and click the Add button to start the installation.
• The installation is complete. The Lexroom add-in icon is now visible on your toolbar. Click to open the side panel, log in to your account and get started.

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The discriminant is not only 'subject' in the school sense, but above all:

• Relevant datasets and sources. Each module corresponds to a set of typical sources (regulations + case law + practice + industry authorities).
• Authority and application practice. The organisms/authorities “that matter” and the type of documents (e.g. regulatory practice, guidelines, measures, interpretations) change.
• Language and use cases. Each domain has a vocabulary and recurring patterns (acts, opinions, clauses, litigation, obligations) that benefit from a dedicated perimeter.Risk of ambiguity between domains
• Risk of cross-domain ambiguity. Some cross-domain questions (e.g., corporate + tax + labor) when treated in a single context increase the likelihood of confusing output. Forms reduce this ambiguity, or manage it by guiding the user through context.

Lexroom can support you on contracts in 4 practical ways (based on the functions described in the FAQs).

• “Targeted” research on contractual clauses and issues (with sources). You can ask questions in natural language about a clause or an interpretative problem and get an answer based on legislation, case law and practice with specific citations and links to sources to verify immediately.

• Generate custom clauses. There's a custom clause feature that transforms your instructions into technical legal language, while maintaining complete control of the text (you can refine word by word).

• Review/analysis of your contracts (and clause comparison) with “Private Library”. You can upload contracts (yours or those of the other party) to the Private Library and: a) question them, b) compare clauses, c) summarize complex attached documents, d) obtain answers based solely on your data, in a private/segregated environment.

• Drafts and guided iteration (drafting + revisions)

In the Drafting of Acts function, you can obtain a draft and then ask for changes/additions to iterate over the text.

Examples of “contract” tasks that you can let us do (ready to copy)

• “Analyze this withdrawal clause and tell me risks/ambiguities, proposing 2 alternatives that are more protective for the customer.”
• ”Generate a liability limitation clause with these conditions:... (sector, amounts, exclusions, zip code).”
• ”Compare the confidentiality clause of contract A with our standard (uploaded to the Private Library) and report critical differences.”
• “Summary the contract’s obligations, deadlines, and penalties in a table (obligation | party | deadline | risk).”

Lexroom works like an integrated workflow: you can switch from Research to Drafting acts and vice versa, depending on the way you work. Basically, you have two main paths:

1) Research → Drafting. Use this when you want to first clarify the setting and references (legislation, case law and practice) and then write the draft; or

2) Drafting → Analysis. Use this when you prefer to immediately create a first version of the act and then ask Lexroom for a detailed analysis to highlight discovered points, risks, inconsistencies and areas to strengthen.